TEAM ASSISTANT – LEGAL PERMANENT FULL-TIME [Switzerland]

 

Reporting to the Manager of Legal Services, the Team Assistant (TA) is responsible for providing administrative and
technical support services to the legal service team. The TA will also provide support to ensure that administrative
systems are functioning effectively and efficiently in support of smooth implementation of Niijaansinaanik’s services for
staff, clients, visitors and the public at large. The TA will also be responsible for clerical and reception duties as required.

Job Requirements

Clerical and Reception Support:
Provide efficient and effective clerical and reception support to the team.

• Perform clerical functions such as preparing correspondence, faxing, photocopying and filing.
• Ensure Team ‘Shared Calendar’ is up to date.
• Record and distribute incoming and outgoing mail and faxes.
• Respond to telephone inquiries for staff and services.

Administrative Functions:
Coordinate and perform day-to-day administrative duties.

• Manage and monitor the administrative workload within the team.
• Coordinate and maintain office equipment and supplies.
• Order, distribute and maintain inventory of supplies.
• Prepare, organize, schedule and document team meetings.

Financial Coordination and Public Relations:
Administer financial processes and to develop and distribute promotional material.

• Responsible for team petty cash and ensuring monthly reports are forwarded to the Finance Department
• Implement financial processes in the performance of duties such as purchase orders, securing quotes, etc.
• Support the development and implementation of an Agency comprehensive public relations strategy.
• Order and distribute public relations pamphlets and supplies.

Qualifications
Minimum Education & Experience
 Administrative Assistant or related diploma as Legal Assistant
 Two (2) years’ experience in an administration position in a First Nation or Aboriginal social services agency
Knowledge Requirements

• Knowledge of Niijaansinaanik Child and Family Services programs and services
• Respect for, sensitivity towards as well as knowledge and understanding of Anishnawbek culture, traditions and

the Seven Grandfather Teachings

• Basic knowledge of the Child, Youth and Family Services Act
• Knowledge of First Nation service delivery, customs and traditions in responding to child welfare
• Knowledge of traditional practices, ceremonies and teachings

Other Requirements

• Must provide a clear Police Records Check – Vulnerable Sector
• Must provide a Class ‘G’ Ontario Driver’s Licence
• Must have $1M auto insurance liability coverage
• Must provide an acceptable three-year uncertified Driver’s Abstract

Work Site Location:

• Magnetawan First Nation Office Location

Niijaansinaanik is committed to providing a barrier-free work environment in accordance with the Accessibility for
Ontarians with Disabilities Act and the Ontario Human Rights Code. Accommodations are available upon request for
candidates taking part in the recruitment process. Please submit your resume and cover letter along with three work
related references to:
Joanne Koehler, Executive Director
Niijaansinaanik Child and Family Services
940A Main Street, Dokis First Nation, ON P0M 2N1
Email to: careers@niijcfs.com
Application deadline is: May 30, 2023 at 4:00 p.m.
Preference will be given to applicants of Native ancestry, please self-id

Skills & Experience

 

.